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HEALTH MANAGEMENT INFORMATION SYSTEM LAW
ARRANGEMENT OF SECTIONS
1. Establishment of the health management information system
2. Establishment of State and Local Government Units
3. Functions of the unit
4. Data set to be collected
5. Submission of health data report
6. Use of Health data and indicator
7. Statistical personnel
8. Grant of licence
9. Renewal of licences
10. Monthly situation report
11. Offences and Penalties
12. Replacement of health systems
13. Inspection of health facilities
16. Citation and commencement
HEALTH MANAGEMENT INFORMATION SYSTEM LAW
A LAW TO PROVIDE FOR THE LAGOS STATE HEALTH MANAGEMENT INFORMATION SYSTEM AND FOR CONNECTED PURPOSES
[Commencement] [23rd May 2003]
THE LAGOS STATE HOUSE OF ASSEMBLY enacts as follows-
1. Establishment of the Health Management Information System
(1) There is established a Health Management Information System (referred to in this Law as “the System”).
(2) The system shall be the basis for health data collection, collation analysis and dissemination in the State in line with the policy of the National Council on Health.
2. Establishment State and Local Government Units
(1) There are established State and Local Government Health Management Information System Unit in each Local Government Area.
(2) The unit shall be in the Directorate of Health Care, Planning, Research and Statistics of the Ministry of Health (referred to in this Law as “the Directorate”).
3. Functions of the Unit
The unit shall-
(a) gather health data from public and private health facilities in the State;
(b) input such data on the prescribed system format for recording information; and
(c) compute health indicators as contained in section 6 of this Law.
4. Data set to be Collected
The minimum data sets to be collected through the format are as follows-
(a) antenatal care and pregnancy outcome;
(b) national programme on immunisation;
(c) family planning services;
(d) family planning commodity utilisation;
(e) growth monitoring and promotion;
(f) in-patient cases;
(g) in-patient death;
(h) out-patient attendances;
(i) immediate notification of diseases;
(j) routine notifiable diseases;
(k) pharmaceutical services;
(l) drug inventory or utilisation;
(m) laboratory services; and
(n) any other data that may be required by the Government.
5. Submission of Health Data Report
(1) All health facilities in the State must submit monthly health data reports on the prescribed system format.
(2) The monthly reports which shall be countersigned by the head of the health facility and must be compiled by qualified health statistics personnel who must sign the system formats.
(3) Completed system formats shall be submitted not later than five (5) working days after the month in respect of which the reports are submitted, provided that the Commissioner may make rules varying the stipulated period.
6. Use of Health Data and Indicator
(1) The health data shall be used for-
(a) monitoring the health status of the people of the State;
(b) ascertaining the level of utilisation of health facilities in the State;
(c) assessing the adequacy of health programmes initiated by the Government; and
(d) establishing and evaluating the following categories of health indicators
(i) health status indicators;
(ii) health facility utilisation indicators; and
(iii) health policy indicators.
(2) The health data and indicators shall form the basis for
(a) government health policies and actions;
(b) monitoring, evaluating and managing health programmes in the State.
7. Statistical Personnel
All health facilities operating in the State must employ qualified health statistics personnel, who shall for the purposes of this Law, be the only recognised personnel to carry out the task of compiling the monthly report.
8. Grant of Licence
Health facilitates in the State shall register and obtain licence for operation in accordance with the provision of Health Facility Monitoring and Accreditation Agency.
9. Renewal of Licences
As from the commencement of this Law, conditions for renewal of licences for private health facilities shall include prompt and adequate reporting of the health data as enumerated in Section 4 and any other requirement stipulated by the Ministry of Health in the discharge of its functions.
10. Monthly Situation Report
(1) As from the commencement of this Law, monthly situation reports shall be compiled and submitted by the relevant officers to the Commissioner or the Medical Officer of Health as the case may be.
(2) The report shall contain existing health data relevant to the particular programme as provided by the system and the interpretation thereof.
(3) In this Section, relevant officers include monitoring/evaluation officers, disease surveillance/notification (DSN) officers, malaria control officers, national programme on immunisation (NPI) managers, school health programme managers, HIV/AIDS control programme managers and all other health programme managers.
11. Offences and Penalties
(1) Any private health facility that fails to comply with the provisions of this Law shall be served with a compliance notice or warnings.
(2) If the facility fails after such notice to comply, it shall be liable to any of the following sanctions in the order in which they appear—
(a) suspension of licence;
(b) withdrawal of licence.
(3) Where any health facility provides false or inaccurate reports, it shall be dealt with in accordance with the provisions of section 10 of this Law.
12. Replacement of Health Systems
The system format referred to under the provisions of this Law shall replace all health data reporting systems operating within the State.
13. Inspection of Health Facilities
The system units may in conjunction with other relevant departments of the Ministry and relevant agencies conduct periodic inspection of appropriate documents and other sources of health data at health facilities to ascertain the quality of data reported upon and to assist in improving data collection.
Where any health facility provides false or inaccurate reports, it shall be dealt with in accordance with the provisions of section 11 of this Law.
In this Law, unless the context otherwise requires—
“Commissioner” means the Commissioner charged with the responsibility for health;
“health facility” includes all hospitals and other health facilities so designated by the Commissioner;
“Unit” means the health management information system unit established under this Law;
“State” means Lagos State of Nigeria.
15. Citation and Commencement
This Law may be cited as the Lagos State Health Management Information System Law 2003 and shall come into force on the 23rd day of May 2003.
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